A telecommunications enterprise is a complex and multi-faceted organization that is both a strategic necessity and a likely source of economic drain. Most companies aren’t aware of the cost outflow within their wireless telecom environment, or if they are, managers don’t have the time or resources to identify and correct the source. The lack of focus on the daily cost management of telecom can continue and snowball into significant losses to the enterprise.
Identifying and managing these areas of loss could most certainly be a full time job. The problem with continued waste is that most enterprises do not have resources focused on the day to day management of wireless telecom expenses. Wireless telecom cost drains can be obvious, some can be insidious, and still others need to be drudged up to the surface. All, however, require time and a tedious level of commitment to overcome.
As the list of unmanaged wireless telecom expenses can be lengthy, a good place to start is with the lowest-hanging fruit – those problems that are the easiest to resolve and which can reap immediate savings. In review of wireless expenses, immediacy of savings can best be realized by reviewing some key areas of your wireless expenses, move on to dig up the stealthy issues that contribute to cost outflow.
Plan Pooling and Optimization
Own pool optimization by specifying if and when automatic optimizations occur to improve device performance – don’t let this run unmanaged.
Unless your mobile user base has an unlimited plan for voice, data and texting, monthly overages can voraciously eat away at your budget. Overages comprise one of the most common problems amongst mid-sized organizations today. Research and review who your mobile user is, what he/she will be utilizing the mobile device for (cellular telephone, email, presentations, web browsing, etc.) and optimize a monthly plan that will be built around users’ needs.
Excessive Roaming Charges
If your mobile users are racking up roaming charges then it is time to re-evaluate their plan. Move them to a global plan that will enable them to utilize their device when and where necessary. Roaming charges nonsensically creep into expenses but can be easily avoided.
Unnecessary Add-on Features and Services
Another source of escape occurs by providing an employee with too much functionality or service that goes unused. Allowing unnecessary add-ons such as insurance, roadside assistance, or visual voicemail will only ensure that telecom cost creep will continue to erode your bottom line. Review each mobile user contract to determine which features are absolutely necessary for him or her to perform their duties, and eliminate the rest.
Zero Usage Devices
One of the more common problems, the management of devices that are no longer utilized, such as those that belong to terminated employees or those that have been replaced or upgraded, requires more time and effort to optimize, but can result in modest cost savings. Having a strictly enforced mobile user policy in place that addresses zero usage device management is essential.
Unused or Underutilized Data and Text Plans
Rectifying what is actually billed with what is used is an arduous task but one that can pay big dividends. Assess those plans that are underutilized or not used at all to determine what can be eliminated or consolidated. Get rid of those plans that are unnecessary. Perform an audit amongst your mobile user base to determine the exact nature of plan usage on an employee by employee basis to ensure the best plan fit.
Mobile App/Subscription Slamming
This happens to be one of the most common areas of cost drain amongst mid-sized businesses with 500-5,000 employees. In mobile app or subscription ‘slamming’, customers are switched to another telephone provider without their knowledge or permission. These types of misleading sales practices among mobile service providers can lead to intentional fee increases and can also change the terms of service. If not carefully monitored and guarded against, slamming practices can unknowingly increase costs and detrimentally alter contracted terms.
Tighter controls and regular audits can make a significant difference to the bottom line of a mid-sized company. In auditing and assessing wireless expenses in corporate mobile telecom environments, these seven points are quite common among nearly 70% of companies we work with.
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